Epo-Trans Order Conditions

  1. Invoice issued and payable in EUR currency, VAT amount shown on the invoice, payable in PLN – VAT conversion should be made according to the average NBP exchange rate announced on the last business day preceding the day the service is performed, ie the day preceding the date of unloading (Act on VAT art 31A paragraph 1). Please enter your bank account number in PLN, EUR and SWIFT on the invoice.
  2. The Contractor undertakes to provide the Principal with an invoice with a set of transport documents (INCLUDING 2 (TWO) ORIGINAL CMR documents with stamps and legible dates of loading and unloading) or other documents confirming the execution transport not later than within 14 days from the date of unloading for international transport and 7 days for domestic transport. In Otherwise, the payment period automatically extends to 90 days. In the absence of a set of documents, the cost of a notary is 50€  for each document for a Polish contractor and EUR 25 for a foreign contractor. If the documents will be delivered within more than 21 days, the Principal will be entitled to charge a contractual penalty in the amount of 10% of the net freight. After 30days from the date of unloading a fine of € 250 will be charged and the payment period will be extended to 120 days. The invoice belongs ruthlessly put the number of our order.
  3. We declare that we are a VAT payer – NIP: PL 6462699090 At the same time, we authorize your company to issue a VAT invoice for our company without our signature.
  4. The payment deadline is 60 days from the date of receipt of a correctly issued invoice along with a set of two original documents CMR. Payments are made once a week, every Thursday.
  5. The execution of this order is based on the CMR, OPWS and Civil Code regulations.
  6. Acceptance of the order for execution should be immediately confirmed by the Contractor (hereinafter referred to as the Carrier) in writing in the course of 30 minutes from its receipt, otherwise the Contractor agrees to all conditions described in the order and accepts them for execution. An order that has not been confirmed in writing within 30 minutes of its receipt may be canceled by the Principal without giving a reason.
  7. The carrier’s OCP insurance for an amount of 150,000 EUR is absolutely required.
  8. A license to perform international road transport is strictly required.
  9. The transport rate is final, other claims for freight charges will not be considered.
  10. Required tight, dry and free of foreign smells loading space (under strictly no load).
  11. The driver is responsible for the arrangement and securing of the load in accordance with the guidelines for loading and for ensuring compliance with the goods documents.
  12. In the event of problems resulting from failure to comply with the provisions of item 11, the Contractor shall be liable for any damage (otherwise known as a carrier).
  13. Free of charge: 24 hours for loading and unloading, Saturdays, Sundays, public holidays, stops at borders and customs offices.
  14. We reserve the right to charge the Carrier with contractual penalties of EUR 150 for:
    • providing incorrect information about the location of the vehicle,
    • substitution of the vehicle contrary to the order,
    • failure to follow the instructions attached to the order.
  15. In case of damage in transport resulting in the Recipient’s consignment refusing to accept the goods, the Contractor is obliged to returning the goods to the Sender at their own cost.
  16. The Contractor shall be financially liable for damages resulting from untimely or improper performance of the service. We reserve the possibility of claiming compensation exceeding 100% of the freight resulting from the point above. In addition, there will be a fine for not reporting late arrival at loading or unloading at least 3 hours in advance Contractor in the amount of 20 € for each started hour of lateness.
  17. In case of any delays or difficulties in the execution of the order, the person ordering the transport should be notified without delay.
  18. In the event of the Contractor resigning from the contract with the Contractor for reasons attributable to the Contractor, the Principal authorized it will be charged to the Contractor by a contractual penalty in the amount of freight.
  19. The Contractor is completely prohibited from trans-shipments or top-ups without obtaining the prior written consent of the Principal under pain of loads in freight amount.
  20. The legal protection of the client is in force: the ban on submitting and accepting offers from the sender, recipient, exporter, importer and the ban on the provision of services forwarding to the above-mentioned entities during the service and 12 months after its performance under penalty of the freight included in this order and contractual penalty in the amount of EUR 10,000.
  21. In case of revealing the freight price, the ordering party has the right to demand from the contractor to pay a contractual penalty in the amount of EUR 1,000.
  22. The sale by the Carrier of a claim arising from this order requires the consent of EPO-TRANS LOGISTIC S.A. The carrier cannot assign rights and / or obligations under the contract without the prior written consent of EPO-TRANS LOGISTIC SA, regardless of the form of assignment.
  23. In the event of failure to meet the requirements specified in the order, all costs resulting from this shall be charged to the contractor.
  24. The categorical ban on further resale of the order, under penalty of € 10,000, applies.
  25. In the case of complaints or other reservations, payment will take place after the completion of the complaint procedure.
  26. In the event of a dispute, the court having jurisdiction shall be the court designated by the principal.
  27. According to art. 13 GDPR  announces that:
    1. The administrator of your personal data is EPO-TRANS LOGISTIC Spółka Akcyjna with its registered office at ul. Graniczna 5, 43-100 Tychy, KRS number: 0000243214, tax identification number: 646-26-99-090, e-mail address: rodo@epo-trans.com.pl;
    2. Pursuant to Article 6 para. 1 lit. b RODO Your personal data may be processed in order to:
      • conclusion and performance of a contract for the provision of services related to road transport
      • telephone contact in matters related to the contract
      • performing the duties provided for by the transport law, transport law and the CMR convention
      • issuing an invoice and fulfilling other obligations resulting from the provisions of tax law
      • archival and evidential, for the purpose of considering a complaint or securing information that may be used to pursue possible claims resulting from this order
    3. You have the right to access your personal data, rectify them, delete or limit processing, raise objections to processing, as well as the right to data transfer;
    4. Providing personal data is voluntary, but necessary for the implementation of road transport included in the above transport order. No application data is associated with the cancellation of the above transport order.